We are seeking a motivated, detail-oriented, and experienced Accounts/Admin Supervisor to join our team. The successful candidate will oversee the debtors and creditors functions, supervise and develop the accounting team, maintain accurate accounting records, assist with the preparation of financial information, and implement effective accounting processes to ensure efficient data flow and reporting, and assist with HR administrative function.
Job Description
Location: MONTAGUE GARDENS (CAPE TOWN)
Employment Type: Permanent | Full-Time
Minimum Requirements
- Diploma in Accounting, Financial Management, Bookkeeping, or a related qualification.
- Minimum 5 years’ experience in Debtors and Supplier (Creditors) Management.
- Proven experience working on Pastel Accounting Software.
- Ability to prepare and maintain accounting records up to Trial Balance level.
- Experience in preparing accounting records and supporting schedules for the preparation of annual financial statements.
- Strong proficiency in Microsoft Word and Microsoft Excel, including reporting and financial analysis.
- Previous experience supervising, coaching, or coordinating an accounting team.
- Strong reconciliation, analytical, administrative and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- Valid driver’s licence and own reliable transport will be advantageous.
- Experience within the transport and logistics industry will be beneficial.
Key Responsibilities
Debtors Management
- Manage and monitor debtor accounts.
- Follow up on outstanding payments and collections.
- Reconcile debtor accounts and investigate discrepancies.
- Allocate customer payments accurately.
- Resolve customer account queries promptly and professionally.
Creditors and Supplier Management
- Process supplier invoices and reconciliations.
- Maintain supplier accounts and payment schedules.
- Resolve supplier queries efficiently.
- Ensure accurate and timely processing of creditor transactions.
Financial Administration
- Capture and process accounting transactions accurately.
- Maintain complete and accurate accounting records and supporting documentation.
- Prepare monthly reconciliations and assist with month-end and year-end procedures.
- Prepare accounting records up to Trial Balance level.
- Prepare supporting schedules, reconciliations, and working papers for the compilation of financial statements.
- Ensure financial records are maintained in accordance with company policies and accounting best practices.
Team Supervision and Development
- Supervise and support the accounting team.
- Monitor workflow and ensure deadlines are achieved.
- Provide ongoing training, coaching, and mentorship to accounting staff.
- Identify skills gaps and implement training initiatives to improve performance and efficiency.
- Foster a culture of accountability, accuracy, and continuous improvement.
Process Improvement and Data Flow Management
- Develop, implement, and maintain accounting procedures and internal controls.
- Formulate and improve accounting processes to ensure efficient and accurate data flow throughout the organisation.
- Review existing financial processes and recommend improvements to enhance productivity and reporting accuracy.
- Ensure effective integration and communication between operational and accounting functions.
HR Administration
- Assist with basic HR administration and employee record management.
- Maintain staff files, leave records, attendance registers, and related HR documentation.
- Assist with onboarding documentation for new employees.
- Support management with payroll-related information and employee queries where required.
- Ensure HR records are properly filed, updated, and treated confidentially.
Reporting
- Prepare weekly, monthly, and ad hoc management reports.
- Analyse financial information and identify trends, risks, and discrepancies.
- Assist management with financial reporting and decision-making requirements.
Competencies
- Strong leadership and supervisory abilities.
- Excellent attention to detail and accuracy.
- Strong organisational and planning skills.
- Analytical thinker with effective problem-solving capabilities.
- Ability to work under pressure in a fast-paced environment.
- Professional communication and stakeholder management skills.
- High level of integrity, reliability, and accountability.
Remuneration
Market-related salary package offered, commensurate with qualifications and experience.
Application Process
Interested candidates who meet the above requirements are invited to submit their detailed CV, qualifications, contactable references, and salary expectations to hr@moosas.co.za.
Only shortlisted candidates will be contacted. If you do not receive feedback within 14 days of the closing date, please consider your application unsuccessful.